Check your Fidesic relevant Multi-Entity Management Settings

Microsoft Dynamics GP > Tools > Setup > Multi-Entity Management > Company > Multi-Entity Management

If you do not see Multi-Entity Management listed in this menu, it is either not installed or you do not have the appropriate permissions in GP to check the settings.

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From this window, select the "Acct Subst" tab. The most relevant setting to Fidesic is the "Disable Account Substitution". This setting will drive the major difference between how your batches import from Fidesic into GP.

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"Disable Account Substitution" Not Checked

By default, "Disable Account Substitution" is not checked ***. If this setting is unchecked, your company should have a PAY account set up that matches each entity. When your batches import from Fidesic, the PAY line will automatically be matched up with the first account coded on each invoice and the invoice will be separated into a batch corresponding to the Entity as well.

Example: Segment 1 is the entity. (MEM balancing distributions will take place automatically)

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"Disable Account Substitution" Checked

If this setting is checked ***, your transactions will all use the same PAY account. When your batches import from Fidesic, each invoice will be separated into a batch corresponding to the Entity matched up with the first account coded on each invoice, unless there are multiple Entities coded. When there are multiple Entities coded to a single invoice, the invoice will be separated into a batch corresponding to the Entity on the PAY account.

Example: Segment 1 is the entity. "000" is the default corporate pay account. (MEM balancing distributions will take place automatically)

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*** Advanced "Disable Account Substitution Setup" 

It is possible for the above setting to be unchecked but still operate as if it is checked. Because the above setting is a global setting, it may be specified in a much more specific way. There is an override window that allows your company to enable the setting on a much more granular level. The other setting that we will specifically check is under:

Payables Management > Payables Transactions > Invoice (or Credit) > PAY

If you prefer the "corporate" pay method where all transactions use the same PAY line and multi entity transactions get assigned to the corporate entity batch, adding a check to disable account substitution needs to be set on the PAY account. Because all other accounts on each transaction will come directly from what is input in Fidesic, this is the only setting we will check if the global setting is not set.

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GP Mem Checkbook ID 

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