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      Accounts Payable Preference Detail

      Accounts Payable Preference Detail
      • Auto Generate Vendor Numbers
        • This preference is very rarely used by a GP client. This allows Fidesic to create Vendor Numbers automatically. 
      • Auto Signup Vendors
        • This preference also very rarely  used by GP clients. It will signup all vendors by default for the vendor account center. This preference means you will be in charge of managing all vendor accounts within Fidesic. If you'd like more info on this preference contact support. 
      • Payments Only Vendor Account Center
        • By Default vendors can submit invoices, and opt in to receive ACH payments through the Vendor Account Center. Enabling this preference means vendors cannot submit invoices through the Vendor Account Center, they can only opt in for ACH payments. 
      • Show Vendor Default GL In List
        • This shows the default GL coding for vendors in various vendor views. Enabled by default. 
      • Enter Comments
        • This allows users to enter comments on invoices as a part of the approval process. 
      • Show GL and MDA In Lists
        • This preference enables GLs to show up on various pages. Enabled by default. 
      • Use GL Locations/Markets
        • This preference adds several location based functions within the system. If you have a segment of your GL assigned to specific locations or markets, you likely will want to enable this preference. 
        • Things enabled by this preference:
          • Location based user controls for invoice visibility
          • Location based invoice routing 
          • Location based invoice capture on OCR
          • Locations Tab under company settings for uploading Locations Lists and Addresses. 
          • Location Based sorting in the Invoices Received page. 
      • Download Unapproved Invoices
        • This preference allows you to import Unapproved invoices into GP. Disabled by deafult, if you want to import unapproved invoices you may be able to pay invoices that have not been approved within GP. Please contact support for more info on enabling. 
      • Pay Only Approved Invoices
        • Forces a check that only allows you to pay approved invoices within fidesic. Note: you may still be able to pay unapproved invoices directly out of GP if using Download Unapproved Invoices preference above. 
      • Skip Invoice Confirmation
        • This preference skips over a separate Invoice Confirmation stage that exists prior to the invoice workflow. This preference is rarely used, as most rules for confirmation can be built into the workflow engine itself. 
      • Include Invoice Date on Invoices Received
        • This shows invoice date on the "invoices received" page
      • Include Description on Invoices Received
        • This shows Description on the "invoices received" page
      • Require Invoice Approval Notes
        • Requires a user to enter notes before they are able to approve an invoice. 
      • Require Invoice Void Notes
        • Requires a user to enter notes before they are able to void an invoice. 
      • Sync Chart of Accounts
        • This is enabled by default, if you need to disable for any reason, you can with this preference. 
      • Have Fidesic Print and Mail Approved Checks
        • This preference will opt you in for Fidesic to Print and Mail your paper checks. Enabling this will mean you can no longer download and print checks locally from Fidesic. We will begin processing the next available batch at a rate outlined in your agreement.
      • Approver Signature On Check
        • When enabled this preference will put the signature of the actual payment approver on the check file. If disabled, it will apply a company set signature on all checks. For more information on how to add the signatures for payment approvers, click here.