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Configuring Default Checkbook IDs for GP Invoice Import in Multi-Entity (MEM) Environments

When using Fidesic with Microsoft Dynamics GP in a Multi-Entity Management (MEM) environment, a default Checkbook ID must be configured for each entity in GP. Fidesic reads this setting automatically at import time to assign the correct Checkbook to each batch. Without it, invoice imports will fail.

## Overview

When Fidesic imports approved invoices into Microsoft Dynamics GP, it creates a GP 
batch for each entity and assigns a Checkbook ID to that batch automatically. In 
Multi-Entity Management (MEM) environments, Fidesic determines the correct Checkbook 
by reading the **default Checkbook ID configured in GP's Entity Checkbook Setup** for 
each entity.

This means the default Checkbook ID must be set in GP for every entity you intend to 
import invoices into. This is a one-time setup step, but it is required for imports 
to function correctly.

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## Setup Instructions

1. In GP, navigate to **Multi-Entity Management > Setup > Entity Checkbook Setup**
2. Use the **Entity** lookup to select the entity you want to configure
3. In the **Line Items** list, locate the correct Checkbook ID and check the 
   **Default** checkbox
4. Click **OK** to save
5. Repeat for each entity in your MEM environment

Once set, Fidesic will automatically read and apply the default Checkbook ID for each 
entity during every import — no additional configuration is needed on the Fidesic side.

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## Important Notes

- This setting must be configured **per entity**. A default set on one entity does 
  not carry over to others.
- If your organization adds new GP entities over time, remember to configure the 
  default Checkbook ID for each new entity before running imports.
- If multiple Checkbooks are listed for an entity, only one should have the 
  **Default** checkbox checked.

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## Troubleshooting

If the default Checkbook ID is not set, or is set incorrectly, GP will throw the 
following error when Fidesic attempts to create an invoice batch:

> Unhandled script exception: Illegal address for field 'Checkbook ID' in script 
> 'CreateInvoice'. Script terminated.

If you see this error, verify the default Checkbook ID is configured for the affected 
entity using the steps above.

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## Related Articles
- Multi-Entity Management (MEM) Overview
- Troubleshooting GP Batch Posting Errors
- GP Invoice Import Setup Guide